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Data Privacy Notice 

From The Parochial Church Council (PCC) of St Mary’s Church, Leamington Spa

Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

Who are we?
The PCC of St Mary’s, Leamington Spa is the data controller (contact details below).  This means it decides how your personal data is processed and for what purposes.

How do we process your personal data?
The PCC of St Mary’s complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: –
To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution;
To administer membership records;
To fundraise and promote the interests of the charity;
To manage our employees and volunteers;
To maintain our own accounts and records (including the processing of gift aid applications);
To inform you of news, events, activities and services running at St Mary’s;
To share your contact details with the Diocesan office so they can keep you informed about news in the diocese and events, activities and services that will be occurring in the diocese and in which you may be interested.

What is the legal basis for processing your personal data?
Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and keep you informed about diocesan events.
Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement;
Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: –
the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
there is no disclosure to a third party without consent.

Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.

How long do we keep your personal data[1]?
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website [see footnote for link]. Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –

The right to request a copy of your personal data which the PCC of St Mary’s, Leamington Spa holds about you;
The right to request that the PCC of St Mary’s, Leamington Spa corrects any personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary for the PCC of St Mary’s, Leamington Spa to retain such data;
The right to withdraw your consent to the processing at any time
The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
The right to lodge a complaint with the Information Commissioners Office.

Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

Contact Details
To exercise all relevant rights, queries or complaints please in the first instance contact the Church Administrator at St Mary’s Church Office, St Mary’s Road, Leamington Spa, CV31 1JWYou can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

[1] Details about retention periods can currently be found in the Record Management Guides located on the Church of England website at: – https://www.churchofengland.org/more/libraries-and-archives/records-management-guides

Weclom
Hello! and a warm welcome to St Mary's church.
If you are a new visitor, we have a page for you to get to know us and learn more about planning a visit.
Click here.

Planning your Visit

A Warm Hello 

We hope that you can visit and get to know us better, we would love to meet you!
 

Our Sunday Services

 

10.30am (refreshments after the service)

The main service begins at 10.30am with a warm welcome from one of our team members. Then follows a time of sung worship, led by our band. We typically have 2 or 3 songs lasting approximately 20 minutes. Sometimes a person might pray out loud or read a small passage from the Bible. Sometimes people share things that they believe God is saying to the whole church family. This might seem strange the first time you hear it but it’s all part of our connecting with God. We share news and notices, usually about what’s going on in the life of the church. One of our leaders will then give a sermon that is Bible-based and that we can apply to our everyday life. We then finish with a final worship song. There is an opportunity to receive prayer at the end of the service. Holy Communion is 4th Sunday of the month. If you have any questions please ask!

6pm (refreshments after the service)


Our 6pm service is held in the Church Centre in the Lower Hall. An informal, quieter service with contemporary songs and occasional liturgy.  Holy Communion is 2nd Sunday of the month. 


Accessibility: There is wheelchair access via the centre door, and a sound loop for anyone who needs it in the church. Please let one of the Welcome Team know on your arrival and they will help you to get set up. There is a disabled toilet in the Church centre.

Newcomers Lunch

We invite everyone to be a guest at a Newcomers Welcome Lunch normally held once a term after the 10.30 Sunday service, usually in the Church Centre.

As well as an opportunity for us all to get to know one another better, you can hear more about the life and ministry of St Mary’s and how as a committed Christian you may be able to get involved.

We also have a Whole Church Sunday lunch together once a month in our Lower Hall.

Christmas inside church

What about my kids?

Children's groups run on the 2nd, 3rd and 4th Sundays of every month (except school holidays) at the 10:30 service and your kids are very welcome to join them.

Each group (excluding Crèche) includes, sung worship, Bible reading, prayer, listening to God, games, craft and food! 

All groups are led by wonderful volunteers from within the church family who have completed a DBS check and are safely recruited.

Creche (0 months to 2 years). Parent supervised.
Sparklers (2-4 years)
Flames (5-7 years)
Rockets (8-11 years Junior School)
Youth (Secondary School age) 

Children stay with their parent or grown-up at the start of the service as we worship (sing songs), together for the first part of the morning. At some point someone will announce that it’s time for the younger members to go to their various groups. You will need to go with your children to their groups at first and register them as part of our child safety policy.

For more information about what happens in the children's work please visit the Children's Ministry page. Children return to the service before the end. 

St Mary's has lots of children and families, we love having kids around and try to make them feel welcome and at home. 

Hope kids pic

Getting Connected


Small Groups

While Sundays are a great way to meet new people, it is often in smaller gatherings that you can really get to know someone. Being part of one of our small groups allows you to make new friends, share together and support each other. We have a variety of groups that meet throughout the week, some afternoons and some evenings. Check out Small Groups and see if there’s one that you could join, or we can put you in touch with a small group leader who will be more than happy to invite you along to their group.

Serving and Volunteering

If you want to get involved in the life of the church and help us make Sundays run smoothly, you can sign up to serve on a team. 

Get in touch with us to plan your visit
If you would like to come and visit the church beforehand you are more than welcome! Get in touch and we can arrange a time that suits you.
 
Name:
Telephone:
Email Address:
Comments / Questions or anything you would like to say?

Next, we will contact you by email to say hello and help arrange anything necessary for your visit.
 
Leadership 
bECKY IN HIGH VIS    
Rev'd Becky Jones    
Vicar of St Mary's    
 
We hope that whoever you are, you will feel at home at our church.

Best Wishes

Becky